Record Keeping Policy

 

Purpose

Accurate and secure record keeping ensures continuity of care, transparency, and accountability.

 

Records Maintained

Records may include:

• assessment notes

• reports and recommendations

• communication with families and professionals

• therapy plans or coaching notes

• consent forms

 

Storage

Records are stored securely using encrypted digital systems or locked storage where paper records are used.

Access is restricted to Helen Cooke unless information needs to be shared with consent.

 

Accuracy

Records are:

• factual

• clear

• dated

• professionally written.

 

Families may request access to records in accordance with data protection legislation.

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Date: March 2026

Review: March 2027